Huddersfield Students' Union Privacy Notice Summary

This privacy notice explains how Huddersfield Students' Union (the Union) collects and uses your personal information. They are committed to protecting your privacy and security.

What information do they collect?

The information they collect depends on your relationship with the Union. Here are some examples:

• External Speakers: Name, email address, student ID, role title, and business interests.
• Media Sales Clients: Name, email address, phone number, business name, postal address, role title, signature, bank details, and Unique Tax Reference.
• Event Clients: Name, email address, phone number, postal address, signature, bank details, and Unique Tax Reference.
• Invoice Payment: Name, bank details, and Unique Tax Reference.

How do they use your information?

They use your information for various purposes, including:

• Administering the Union
• Communicating with you
• Marketing key information they believe is relevant to you (with consent)
• Fulfilling legal obligations

Who do they share your information with?

They may share your information with:

• Jotform (digital form supplier) - for External Speakers
• The University of Huddersfield - for External Speakers
• Campaign Monitor (email system) - for Media Sales Clients
• Google Drive - for Media Sales Clients
• HMRC (tax authority) - for Invoice Payment
• HSBC (their bank) - for Invoice Payment

How long do they keep your information?

The length of time they keep your information varies depending on the category. Here are some examples:

• External Speakers: Two years
• Media Sales Clients: Three years
• Event Clients: Two years
• Invoice Payment: Seven years

Your choices and rights

You have a number of rights regarding your information, such as:

• Accessing your information
• Requesting updates, corrections, or deletion of your information
• Objecting to how they use your information

Contacting the Union

If you have any questions about this privacy notice, you can contact the Union by:

• Email: students.union@hud.ac.uk (subject: Data Protection)
• Phone: 01484 473555
• Post: Data Protection, Huddersfield Students' Union, Queensgate, Huddersfield, HD1 3DH